/sites/cafebusinesscenter.ca.uky.edu/files/FAQs%20-%20CDEM%20-%20032423.pdfHR Forms

Click here to access our HR Forms page

SME Training

• SME - Personnel Action Workflow
• SME - SPINER
• SME - Staff Hiring Process
• SME - HR Reporting
• SME - Personnel Actions Tips & Tricks

General

• 9 Month Deferred Payroll FAQs
• Cellular Device Allowance FAQs
• Courier Schedule
• Faculty Summer Supplement SOP
• Federal Work Study Info
• Holiday Schedule & Date of Upload
• Meeting Room Contact List
• myDocs Self Service Document Portal
• Overload Form FAQs
• PTI Fee Schedule FY'24
• Saving an Email as a PDF - QRG
• Separating/Retiring Employee - System Access
• Student Wage Scale FY'24
• SSN Instructions for International Students
• Visiting Scholar Instructions
• Visiting Student Instructions

Employee Enhancement Programs

• Big Blue Virtual Tutoring
• Employee Discount Program
• Financial Counseling
• Little Cats Guide
• Wellness
• Work Life

CAFE Employee Enhancement Programs

• Employee Resources
• Lunch & Learn Series
• Mentor Program
• Staff Professional Development Fund 
• Staff Professional Development & Training Opportunities
• Supervisor Resources
• Video Tutorials 

Graduate Student Resources

• 9027 Screen Entry
• FAQs
• GSAS Training Manual
• QRG - View Submitted GSAS Forms
• Hiring Checklist
• Local City Tax Form - Royster
• Local City Tax Form - Royster - Example
• Resources Available for Graduate Students

ECRT Resources

• eCrt Reports
• eCrt FAQs & Users Guides
• Pre-Review eCRT Payroll Confirmations
• Schedule - FY24
• Top 10 Things Principal Investigators Needs to Know About Project Payroll Confirmation

Still have questions: ecrt.help@uky.edu

CDEM Resources

• CDEM FAQs
• CDEM Federal Capacity Funds
• CDEM Handbook
• CDEM - Isolating a Pay Period
• CDEM Tips & Tricks
• CDEM - Top 10 Things to Know
• CDEM - Troubleshooting and Val. Messages
• CDEM QRGs
• CDEM Video Tutorials
• QRG - Consolidate Plan
• QRG - New Control Record Entry
• QRG - Adding Commitment & Entering Cost Dist
• QRG - Wethington Award Reporting
• QRG - ZCOSOBJ (Employee Cost Distribution Report)

Still have questions: CDEM@uky.edu

IES Quick Reference Guides

• IES - Entering Multiple Disposition Reasons
• IES - Exporting an Applicant List
• IES - Generating an EEO Report
• IES - Hiring Faculty
• IES - Hiring Proposal Process QRG
• IES - Hiring Staff Employees
• IES - Hiring STEPS Employees
• IES - Hiring Student/Other Employees
• IES - Saving a View
• IES - Supervisor View - Reviewing Your Team's Position Descriptions
• IES - Updating Your User Profile
• Hiring and Selection Tools
• Job Posting - Free Standard Recruitment

Interview & Selection Process

• Conversation for Scheduling Interviews
• Integrating a Panel Interview Guide
• Lexington - A Vibrant Community (video)
• Personnel File Review Guide
• Reference Guide
• Staff Hiring Process Checklist
• Success Profile Tool

Offer Tools

• Conversation for extending a job offer
• Creating an Offer Letter

       Staff Offer Letter Examples

         Exempt w/moving
         Exempt w/out moving/funding
         Nonexempt w/moving
         Nonexempt w/out moving
         Nonexempt w/funding 
         Nonexempt w/reloc video

      Faculty Offer Letters

         Full time faculty
         Lectures
         PTIs who are UK employees
         PTIs who are not UK employees

Post Doc Offer Letter Template

Onboarding Tools

• Exceptional Benefits
• Faculty Onboarding Checklist
• Staff Onboarding Checklist
• I-9 Scheduling (campus)
• Remote I-9 Request
• Social Security Card Application Process
• Staff Vacation
• Temporary/SSN Request
• Total Compensation Calculator

Employee Pay Scales

Employee Pay Scale (1950 hrs) - FY'22
Employee Pay Scale (2080 hrs) - FY'22

Tip - Wondering about departmental temporary positions? Click here to view the STEP Exemption Code List.

/SPIN/ER Resources

• QRG - Acting Assignments
• QRG - Employee with Supervisor
• QRG - End of Orientation Report
• QRG - Equity Report
• QRG - IT0008 Locked Report (Workflows)
• QRG - Locked Payroll Report (New Hires)
• QRG - Name History
• QRG - Pay to Pay Comparison
• QRG - Payroll Prelim Posting Report
• QRG - Quota Summary Report
• QRG - TDL Well Being
• QRG - Timesheet
• Timesheet Totals

BW Resources

• BW Labor Distribution Report
• BW Labor Distribution Report - HR Clearing

Tableau Resources

• Request access to Tableau here
• Log into Tableau: analytics.uky.edu
• Access training videos here
• Using Favorites
• Download 
• QRG - Converged Fees Report
• QRG - Labor Distribution Report

SAP Resources

• 9027 Screen Entry
• Creating an Emergency Contact List (ZHR_Addresses)
• Fellowship Assignment - QRG
• KY Cities with Counties List 
• Leave Balances (Z_TIMERPT)
• Leave Request Details (ZHR_DisplayLeave)
• Manual Time Entry (CAT2, CATS_APPR_LITE, & ZVERXFER)
• Overload & OT Assignments (Staff)
• Overload Assignments (Faculty)
• Part Time Instructors SAP Entry
• Personnel Actions (PA40) - QRGs
• Personnel Actions (PA40)
• Personnel Action - Retiree Rehire
• Remote Work Address Entry
• Personnel Data (ZHRFLEX)
• Recorded Leave (ZHR_LeaveUsage)
• Relocation Expenses
• Running KSB1 - HR Clearing
• Separation Sheet FAQs
• Speed Sorts (Address Help)
• Subject to Loss Vacation Report
• Terminal Vacation Entry
• Variants - Creating & Using
• Work Address Review (ZHR_Addresses)
• Workflow FAQs
• Workflow (Request) - QRC
• Workflow (Approval) - QRC
• ZPAR FAQs

SAP Fieldglass Resources

• Guide to Fieldglass
• QRG - Review Data & Generate Reports
• QRG - Linking Roles/Accounts
• STEPS - Time Entry