HR Administrator Resources
Click a topic below:
HR Forms
Click here to access our HR Forms page
SME Training
- SME - Personnel Action Workflow
- SME - SPINER
- SME - Staff Hiring Process
- SME - HR Reporting
- SME - Personnel Actions Tips & Tricks
General/Pay Scales
- 9 Month Deferred Payroll FAQs
- Cellular Device Allowance FAQs
- Courier Schedule
- Faculty Summer Supplement SOP
- Federal Work Study Info
- Graduate Student Baseline Stipends - FY25
- Holiday Schedule & Date of Upload
- Meeting Room Contact List
- myDocs Self Service Document Portal
- Overload Form FAQs
- PTI Fee Schedule FY'25
- Saving an Email as a PDF - QRG
- Separating/Retiring Employee - System Access
- Student Wage Scale FY'25
- SSN Instructions for International Students
- Visiting Scholar Instructions
- Visiting Student Instructions
Employee Enhancement Programs
M-G CAFE Employee Enhancement Programs
- Employee Resources
- Lunch & Learn Series
- Mentor Program
- Staff Professional Development Fund
- Staff Professional Development & Training Opportunities
- Supervisor Resources
- Video Tutorials
Graduate Student Resources
ECC Resources
- Reports
- FAQs & Users Guides
- Quick Reference Guides
- Schedule - FY25
- Top 10 Things Principal Investigators Needs to Know About Project Payroll Confirmation
Still have questions: ecrt.help@uky.edu
CDEM Resources
- CDEM FAQs
- CDEM Federal Capacity Funds
- CDEM Handbook
- CDEM - Isolating a Pay Period
- CDEM Tips & Tricks
- CDEM - Top 10 Things to Know
- CDEM - Troubleshooting and Val. Messages
- CDEM QRGs
- CDEM Video Tutorials
- QRG - Consolidate Plan
- QRG - New Control Record Entry
- QRG - Adding Commitment & Entering Cost Dist
- QRG - Wethington Award Reporting
- QRG - ZCOSOBJ (Employee Cost Distribution Report)
Still have questions: CDEM@uky.edu
IES Quick Reference Guides
- IES - Log In Access
- IES - Entering Multiple Disposition Reasons
- IES - Exporting an Applicant List
- IES - Generating an EEO Report
- IES - Hiring Faculty
- IES - Hiring Proposal Process QRG
- IES - Hiring Staff Employees
- IES - Hiring STEPS Employees
- IES - Hiring Student/Other Employees
- IES - Saving a View
- IES - Supervisor View - Reviewing Your Team's Position Descriptions
- IES - Updating Your User Profile
- Hiring and Selection Tools
- Job Posting - Free Standard Recruitment
Interview & Selection Process
- Conversation for Scheduling Interviews
- Integrating a Panel Interview Guide
- Lexington - A Vibrant Community (video)
- Personnel File Review Process
- Reference Guide
- Staff Hiring Process Checklist
- Success Profile Tool
Offer Tools
Staff Offer Letter Examples
Exempt w/moving
Exempt w/out moving/funding
Nonexempt w/moving
Nonexempt w/out moving
Nonexempt w/funding
Nonexempt w/reloc video
Faculty Offer Letters
Full time faculty
Lectures
PTIs who are UK employees
PTIs who are not UK employees
Post Doc Offer Letter Template
Onboarding Tools
- Exceptional Benefits
- Faculty Onboarding Checklist
- Staff Onboarding Checklist
- I-9 Scheduling (Mandrell Hall & Alumni Park)
- Remote I-9 Request
- Staff Vacation
- Temporary/SSN Request
- Total Compensation Calculator
Tip - Wondering about departmental temporary positions? Click here to view the STEP Exemption Code List.
/SPIN/ER Resources
- QRG - Acting Assignments
- QRG - Employee with Supervisor
- QRG - End of Orientation Report
- QRG - Equity Report
- QRG - IT0008 Locked Report (Workflows)
- QRG - Locked Payroll Report (New Hires)
- QRG - Name History
- QRG - Pay to Pay Comparison
- QRG - Payroll Prelim Posting Report
- QRG - Quota Summary Report
- QRG - TDL Well Being
- QRG - Timesheet
- Timesheet Totals
BW Resources
Tableau Resources
- Request access to Tableau here
- Log into Tableau: analytics.uky.edu
- Access training videos here
- Using Favorites
- Download
- QRG - Converged Fees Report
- QRG - Labor Distribution Report
SAP Resources
- 9027 Screen Entry
- Creating an Emergency Contact List (ZHR_Addresses)
- Fellowship Assignment - QRG
- KY Cities with Counties List
- Leave Balances (Z_TIMERPT)
- Leave Request Details (ZHR_DisplayLeave)
- Manual Time Entry (CAT2, CATS_APPR_LITE, & ZVERXFER)
- Overload & OT Assignments (Staff)
- Overload Assignments (Faculty)
- Part Time Instructors SAP Entry
- Personnel Actions (PA40) - QRGs
- Personnel Actions (PA40)
- Personnel Action - Retiree Rehire
- Remote Work Address Entry
- Personnel Data (ZHRFLEX)
- Recorded Leave (ZHR_LeaveUsage)
- Relocation Expenses
- Running KSB1 - HR Clearing
- Separation Sheet FAQs
- Speed Sorts (Address Help)
- Subject to Loss Vacation Report
- Terminal Vacation Entry
- Variants - Creating & Using
- Work Address Review (ZHR_Addresses)
- Workflow FAQs
- Workflow (Request) - QRC
- Workflow (Approval) - QRC
- ZPAR FAQs
SAP Fieldglass Resources
Questions
Contact M-G CAFE Business Center's HR team for questions or additional assistance.
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